Society & AI
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Privacy Policy

Last Updated: November 10, 2025
Effective Date: October 5, 2025

Introduction

The Society & AI Research Group (also referred to as the “Independent Research Group” or “IRG”) (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website at societyandai.org (the “Site”).

Information We Collect

Automatically Collected Information

When you visit our Site, we automatically collect certain information through analytics services (Google Analytics and Microsoft Clarity), including:

  • Usage Data: Pages visited, time spent on pages, navigation patterns
  • Device Information: Browser type, operating system, device type
  • Location Data: General geographic location (country/city level)
  • Referral Information: The source that referred you to our Site

Information You Provide

We may collect information you voluntarily provide when you:

  • Subscribe to our newsletter (service not currently available)
  • Contact us via email
  • Submit research inquiries or partnership proposals

This may include:

  • Name and email address
  • Institutional affiliation
  • Research interests
  • Message content

How We Use Your Information

We use collected information to:

  • Improve Site Experience: Analyze usage patterns to enhance content and navigation
  • Research Analytics: Understand our audience to better serve the educational research community
  • Communication: Respond to inquiries and send requested updates
  • Security: Monitor for potential security issues or policy violations

Analytics Services

We use analytics services to understand how visitors interact with our Site and to improve user experience. These services use cookies and similar technologies to collect and analyze information about Site usage.

Google Analytics

We use Google Analytics to track and analyze Site traffic and user behavior patterns.

Data Collected by Google Analytics:

  • Pageviews and session duration
  • Traffic sources
  • Geographic location (city/country level)
  • Browser and device information

Google’s Privacy Policy: https://policies.google.com/privacy

Opt-Out: You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

Microsoft Clarity

We use Microsoft Clarity to better understand how users interact with our Site through behavior analytics and heatmap services. Clarity helps us identify usability issues and improve Site functionality.

Data Collected by Microsoft Clarity:

  • Session recordings and playback (showing how users navigate the Site)
  • Heatmaps (visual representations of where users click and scroll)
  • User interactions (clicks, scrolls, and navigation patterns)
  • Device and browser information
  • Geographic location (country/region level)

Microsoft Clarity does not collect personally identifiable information in a way that directly identifies individual users. Session recordings are anonymized and used solely for improving user experience.

Microsoft Clarity Privacy Policy: https://privacy.microsoft.com/en-us/privacystatement

Learn More About Microsoft Clarity: https://learn.microsoft.com/en-us/clarity/faq

Sentry Error Tracking

We use Sentry to monitor and track technical errors and issues within our website’s codebase. This service helps us identify and fix software bugs to ensure the Site functions properly and provides a better user experience.

Data Collected by Sentry:

  • Error messages and stack traces from the website code
  • Browser and device information related to technical errors
  • Page URLs where errors occur
  • Technical performance metrics

Sentry only captures technical error data related to our software and does not intentionally collect personal information. Any data collected is used solely for debugging and improving the Site’s technical functionality.

Sentry Privacy Policy: https://sentry.io/privacy/

Cookies

Our Site uses cookies—small text files stored on your device—to improve functionality and analyze usage.

Types of Cookies We Use:

  • Analytics Cookies: Google Analytics and Microsoft Clarity cookies for usage tracking and behavior analysis
  • Functional Cookies: Essential cookies for Site functionality

You can control cookies through your browser settings. Note that disabling cookies may affect Site functionality.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties.

We may share information with:

  • Service Providers: Google Analytics, Microsoft Clarity, and Sentry for analytics, user experience improvement, and technical error monitoring purposes
  • Legal Requirements: When required by law or to protect our rights

Data Security

We implement reasonable security measures to protect your information. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

Children’s Privacy

Our Site is not directed to individuals under 18. We do not knowingly collect personal information from children.

International Users

Our Site is distributed globally through Cloudflare’s Content Delivery Network (CDN), which has servers located in multiple locations around the world to provide fast and reliable access to our content. This means your information may be processed and stored in various geographic locations to ensure optimal performance and accessibility, regardless of where you access the Site from.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated “Last Updated” date.

Contact Us

For questions about this Privacy Policy, contact:

Society & AI Research Group Email: privacy@societyandai.org Website: https://societyandai.org

This Privacy Policy was last updated on November 10, 2025.